Lorne Mountain Community Association
Monthly Meeting Minutes
Meeting date & time: April 22, 2008; 7 – 9 P.M.
Present were: Agnes Seitz, Shiela Alexandrovich, Steve Cardiff, Karen McKenna, Lee Vincent, Eva Wiecowski, Sharon Hickey, Shannon Olsen, Claire Sharp, Mike Bailey, Toos Omtzigt.
1. Call to Order
2. Adoption of agenda. Some items are changed around.
3. Review and approval of minutes – minutes approved with minor edits.
4. Recreation report - Agnes
Events:
Winter festival March 9 – this event was a big success, about 50 kids with families attended; various outdoor craft activities, donations for the food were credited to the ice rink. The treasure hunt by the ski club was a big hit. We gave prices away for gift certificates from Well Read Books, with whom LMCA has an account now.
Cooking class March 25 – 11 participants. We received request to continue with these classes in fall.
Easter party March 23 – 25 kids participated; 4 youth were employed for the event.
Playground and home schooling are ongoing.
Upcoming events:
Tuscan cooking class, youth pizza night, spring cleanup, summer newsletter.
Public consultation March 28 – Animal Protection Act.
5. Financial Report – Eva , Agnes, and Lee
Last week the actual balance was $25K; this includes $10K that were transferred from the investment account.
Patricia Brown (bookkeeper) was in for 2 days last week so we are now up to date with the books.
Working on the 09 budget; 2 meetings so far with the treasurers. It will be done by May 6 so the board can review it prior to the AGM
CR paid and will close the 08 year with the old system and set up a more transparent one for 09.
The board was handed a copy of the financial report for March.
Firesmart 08 is closed and the final report is in. Doug charged GST and John’s coordinator invouce (1.5K) we used the approved funding (minus $30). There will be an LMCA administrative fee for $1.4K
Electric repairs to the ice rink change rooms cost $1K; this was a lot more then expected because of time spent on figuring out the wiring (no operational info available).
Funding:
Sport and Recreation: They offered an amendment to our last CA and paid for the installation of the kitchen service window ($1543.00) and a last minute application for the window replacements in the main building ($4870.00). During the last 6 months we received nearly $10K + $3.6K for insurance.
Canada Day funding application was accepted and is now being reviewed for funding.
CDF application: We are asking for $35K. Application is due May 15. A proposed preliminary budget was sent to the CDF officer and so far she is supportive of this application. Letters of support and estimates are coming in. The board will look at the proposal and add/edit if needed. The water treatment system that will be included in the proposal consists of the water softener system rather than the tap filter method.
6. Maintenance Report – Agnes
Jake finished work by the end of March. There are some reimbursements to him for propane and maintenance supplies left open.
Lee left the end of March for his extended leave and will be back in July.
Al Pope may be available if we need maintenance work done.
Some of the upcoming maintenance work can be done through youth employment for up to 3 hours a week. More than that would be charged to the Maintenance code.
7. New Business
Funding applications:
Wildwood: the event is going ahead on August 3 with various food related activities. The application to APF for more funding is almost done.
Community kitchen. We aren’t organized yet to apply for the funding. It may help if we split the project up in multiple phases for funding reasons and to get a handle on the project ourselves. Phase 1 would be for putting the proposal together and phase 2 for actually building the kitchen. Sharon and Eva are working on this.
AGM: Will be held May 27. Sharon, Eva, Lee, Karen, and Toos will stay on as board members; we will assume Ruth wants to stay on as well. Sheila and Shannon and Sheila are stepping down. This means we need a new president.
8. Mt. Lorne Dump
Mike briefed the board on the status of the dump issue. In short, the issue involves a lack of official response from the Yukon Government to the request for more money. Meanwhile the Marsh Lake dump did receive an increase in funding so they can pay their workers a fair wage, while Mike can’t. Steve is helping the Mt. Lorne Dump group by asking questions in the legislature on the unfair treatment of the dump. The dump needs $1K more a month to pay their workers the same as the Marsh Lake dump workers (i.e. $20/hr).
The LMCA board is willing to assist in the issue by providing a loan of sorts, or a donation. While this wasn’t decided yet, we will go ahead with a fundraiser event at the dump (May 4). We will organize a barbeque/bake-sale with proceeds going to YG Community Services (for the fair treatment of all dumps in the Yukon)
The board will also send a letter of support for the dump and their request for more funding to CS minister Glen Hart.
9. Next Meeting: This will be Tuesday May 6 at 7:00 P.M.
10. Adjournment